Entering a Meet

Due to the number of swimmers we now have competing, and considerable entry fees involved, it’s really important that you follow the process detailed below.

The Club operates a Meet Calendar for the season, which runs Autumn to Summer. Once the host club issues the meet information, entry paperwork is prepared and pinned to the club noticeboard during Friday night sessions. Swimmers/swimmers’ carers are responsible for viewing these – the club will not approach you. The paperwork may also be available in the meet folder at other sessions during the week.

For each meet, details are provided about the location, date/s, warm up times, age groups and the different events to be swum. Age and time restrictions may apply.

A swimmer eligibility report will be printed and placed with the event paperwork in a plastic sleeve. You will need to review this to see if a swimmer is eligible to enter. Please note the following:

  • If a swimmer name is not in the report, they are not eligible to enter that particular meet

  • If a swimmer’s name does appear, but there is no time underneath a particular event, this means that the swimmer does not have an official time recorded. In this case, you would discuss with the relevant coach with a view to arranging a time trial prior to meet entry being submitted. Please note, this is at the discretion of the coach / club, and may not always be possible.

  • If a swimmer does have a time for an event, it will appear under their name in the eligibility report.

To enter, a parent / carer must circle the event(s) they wish to enter, and initial at the end of that row.

Please note, this doesn’t guarantee a swim at the meet, but the swimmer’s name will be entered. Sometimes swim meets are over-subscribed, and at that stage times will be reviewed to make a decision on who will compete. This is all done by the host club, but Ythan swimmers will be notified in the lead up to the meet for which events they will be swimming.

Ythan ASC is one of very few clubs that pay entry fees for its swimmers, and for this to continue, it is imperative the process for entering meets is not abused. ENTRIES WILL NOT BE ACCEPTED AFTER THE DEADLINE SET BY OUR MEET SECRETARY.

If you want some help with entering a meet for the first time, please ask one of the committee members to talk you through it.

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